Recommendations and instructions when organizing an event

Recommendations and instructions when organizing an event

These instructions and recommendations are to be applied for all events for 100 and more participants. The organiser is responsible for the implementation of these recommendations.

Organisation of an event

Invitating guests 
When inviting, organisers should inform guests on the measures in force and provide instructions and information. It is recommended not to invite elderly people or one with chronic diseases.
Visible notices
The obligation to comply with general hygiene measures and physical distance measures, in accordance with the recommendations of the Croatian Institute of Public Health, must be notified in a visible place at the entrance to the premises or immediately after entry.
Seating plan 
All seating positions must be marked in advance and moved away from one another to a minimum of 1,5 meters. Organisers should limit the entry to a maximum of as many participants as there are marked sitting positions.
Entrance and seating plan
Participants/guests should enter the venue in a way that they are not retained and grouped together and, as soon as possible, reach their sitting position. It is recommended that persons from the same household are located at the same table. It is also recommended that the seating plan is fixed and stays unchanged during the event.
Record keeping
Before and after entry into the record keeping sheet, the visitors should disinfect their hands. The organiser (private or legal person) should keep a record of participants and staff for 14 days after the event, in order to facilitate contact tracing in case of infection with SARS-CoV-2, and the provision of records to the territorial department in charge of civil protection or the Civil Protection Directorate. Basic data will be collected: name, surname, telephone number and signature of guests.
By signing the record keeping sheet, guest confirms that it has measured the temperature and that it is not higher than 37.2 °C; that it feels well and has no household members in self-isolation; hasn’t travel abroad in the past 14 days abroad, and if so, has a negative PCR test which is not older than 48 hours old: that in the past 14 days hasn’t had a contact with someone infected with SARS-CoV-2; and does not have any of the following symptoms: high body temperature, cough, lack of air, sore throat, runny nose or loss of smell.
Face masks
All staff, except the musicians, at the event have to use a face or medical mask. The staff should use a face or a medical mask covering the nose and mouth. In addition, the have to disinfectant their hands to regularly.

Arrival and behaviour of the guests

Measure body temperature before the arrival
All guests, organisers and staff are obliged to measure body temperature at the entry point. If it is above 37.2 °C, or if the person feels sick or has any symptoms (all symptoms or signs of illness, not only respiratory diseases), he or she may not take part of the event.
Also, a person may not participate in any case if:
  • Has a household member in self isolation
  • Has been abroad in the past 14 days, unless has a negative PCR test not older than 48 hours.
  • Had a contact with person infected with SAS-CorV-2 in the past 14 days
  • Has one of the following symptoms: high body temperature, cough, lack of air, sore throat, runny nose or loss of smell. 

During the stay, it is recommended to disinfect hands more frequently. An event organiser is responsible providing disinfectants in sufficient quantities. Before leaving, the guest should disinfect hands.
Physical distancing
For the entire period of stay, including arrival and departure, the physical distance between all guests should be at least 1,5 metre. The organiser has to ensure that at least 3 m² of venue space is planned for each participant. The physical distance rule does not apply between same household members or those who are usually in close contact. It is forbidden to have close physical contacts, like shaking hands, hugging, kissing.
Only performers who haven’t been abroad in the past 14 days, or have a negative PCR test not older than 14 days, can perform. It is recommended that the stage is set at least 4 m from other event participants. The 2 m distance is recommended for singers and musicians with wind instruments. T is mandator to have a 4 m distance between stage performer and audience and to ensure that the performers do not come in close contact with audience and other event participants.
The total number of people who can be at the same time at the dance floor depends on the total dance floor space and is recommended to provide 4m2 space per each person, except those from the same household.
Serving and consumption of food and beverages
It is recommended to serve foods and beverages in individual portions only at the table in front of guests.
Glasses, other dishware and other items mustn’t be shared.

Hygiene of venue space 

Air conditioners, heating and ventilation appliances
General recommendation for indoor space is to ventilate by opening windows, and to use ventilation system less. When using ventilation system, particular attention should be noted to filters and maintenance and the regular speed of indoor air substitution. A proper maintenance of ventilation and air ventilation equipment should be carried out on a regular basis. It is recommended ventilate with an increase in the percentage of the outside air circulating in the system and to use the non-recirculation mode in order to incentivise air variation that reduces the concentration of potentially infectious particles.
Cleaning and disinfection
Often contact areas such as door or window handles, working surfaces, handrails, toilet taps, door bells and other contact surfaces used by a large number of people must be disinfected before the event, every two hours after the start, and at the end. When making a sitting plan, ensure considerable time needed for the guests to enter and exit the venue space and in case of two consecutive events ensure enough time for aeration and disinfection of the premises.

Cleaning and disinfection instructions:
  • No COVID-19 patients - here.
  • Persons who are suspected to have or who have COVID-19 - here.